Privacy Policy
Effective Date: 18/06/2026
Welcome to the Privacy Policy for Axfar Recruitment (“Axfar,” “we,” “us,” or “our”). This policy explains how we collect, use, store and protect personal information when you use our website, contact us, register with us, apply for roles, request staff or make an enquiry.
This website is operated by Axfar Recruitment Ltd.
Axfar Recruitment Ltd is a company registered in Scotland with company registration number SC730041.
Our business address is:
Axfar Recruitment & Training
Avondale House
Phoenix Crescent
Bellshill
ML4 3NJ
United Kingdom
Who This Policy Applies To
This Privacy Policy applies to visitors to our website and to individuals who interact with Axfar, including:
Candidates and job seekers;
People registering for work opportunities;
People applying for vacancies;
Training participants or people enquiring about CPC Training or other training services;
Clients and prospective clients;
Business contacts and suppliers;
People who contact us through our website, by email, phone or social media.
The Information We May Collect
We may collect and process personal information including:
Name;
Address;
Email address;
Phone number;
Date of birth, where required;
Employment history;
CV, application details and work experience;
Job preferences, availability and location preferences;
Qualifications, licences, certificates and training records;
Right-to-work information;
References and referee details;
National Insurance number, where required for employment, payroll or legal purposes;
Bank details, where required for payroll or payment purposes;
Information provided through contact forms, registration forms, vacancy applications or training enquiry forms;
Communication records, including emails, calls and messages;
Website usage information, including analytics and cookie data.
Depending on the role, service or legal requirement, we may also process additional information such as driving licence details, Driver CPC details, digital tachograph card details, proof of identity, health and safety information, accident or incident information, or other suitability and compliance information.
Special Category and Sensitive Information
In some circumstances, we may process special category personal data where necessary and lawful. This may include information relating to health, disability, medical fitness, reasonable adjustments, equal opportunities monitoring or other information required for employment, recruitment, training, safety or legal compliance purposes.
We will only process this type of information where we have a lawful basis to do so and where appropriate safeguards are in place.
We may also process criminal offence information where legally permitted or required, for example where a role requires checks, compliance screening or suitability assessment.
How We Collect Information
We may collect information directly from you when you:
Use our website;
Complete a contact form;
Submit a candidate registration form;
Apply for a vacancy;
Send us your CV;
Make a CPC Training or training enquiry;
Contact us by phone, email, social media or message;
Attend an interview, assessment, training session or registration appointment;
Provide documents or information requested by Axfar.
We may also collect information from third parties where appropriate, including:
Previous employers or referees;
Clients or hiring businesses;
Training providers;
Payroll, compliance or recruitment systems;
Publicly available sources, such as professional profiles;
Government, regulatory or right-to-work checking services, where applicable.
Website Forms
Our website may use third-party form tools, to display and manage website forms.
This may include candidate registration forms, contact forms, vacancy application forms, employer enquiry forms or training enquiry forms.
Information submitted through these forms may be processed by Elfsight or other website form providers in order to deliver the form functionality and send the information to Axfar.
We use the information submitted through website forms to respond to enquiries, manage registrations, process applications, discuss training or staffing needs and provide relevant services.
How We Use Your Information
We may use your personal information to:
Respond to enquiries;
Manage candidate registrations;
Assess suitability for roles;
Match candidates with suitable work opportunities;
Contact you about current or future opportunities that match your experience, availability and preferences;
Arrange interviews, placements, shifts or assignments;
Verify identity, qualifications, licences and right-to-work information;
Carry out reference checks and compliance checks;
Provide recruitment and staffing services to clients;
Manage CPC Training or other training enquiries, bookings and attendance;
Communicate with candidates, clients and business contacts;
Manage payroll, payment, invoicing or administration where applicable;
Meet legal, regulatory, employment, tax and compliance obligations;
Maintain business records;
Improve our website, services and communication;
Monitor website performance and visitor behaviour through analytics;
Protect our business, website, systems and users.
Lawful Basis for Processing
We process personal information only where we have a lawful basis under UK data protection law.
Depending on the purpose, we may rely on one or more of the following lawful bases:
Consent – where you have given clear permission for us to process your information for a specific purpose.
Contract – where processing is necessary to take steps before entering into a contract or to perform a contract with you.
Legal obligation – where processing is necessary for us to comply with the law.
Legitimate interests – where processing is necessary for our business interests, provided your rights and interests do not override those interests.
Vital interests – where processing is necessary to protect someone’s life.
Special category condition – where we process sensitive information and an additional lawful condition applies, such as employment, health and safety, legal claims or substantial public interest.
Recruitment and Candidate Data
If you register with Axfar or apply for a vacancy, we may use your information to assess your suitability for work, contact you about current or future opportunities and share relevant details with clients or hiring businesses where appropriate.
Candidate registration forms may collect details such as your name, contact details, work history, licences, availability, location preferences, right-to-work information and role preferences.
Where appropriate, we may share relevant candidate information with clients or hiring businesses for the purpose of assessing suitability for roles, placements, shifts or assignments.
This may include sharing your name, experience, qualifications, availability, location, licences, compliance status and other role-related information.
We may process right-to-work information, driving licence details, Driver CPC details, digital tachograph card details, proof of identity, references and other compliance information where required.
Submitting your details does not guarantee work, placement, interview or acceptance for any role.
Training Enquiries and CPC Training
If you enquire about CPC Training or any other training service, we may use your information to respond to your enquiry, discuss course options, manage bookings, confirm attendance, provide course information and keep training-related records.
This may include your name, contact details, licence or driver information where relevant, booking details, payment or invoicing details and records required for training administration or compliance.
Client and Business Contact Data
If you contact us on behalf of a business, we may process your name, role, company details, contact information and enquiry details.
We use this information to respond to enquiries, provide recruitment or training information, manage client relationships, discuss staffing needs and deliver our services.
Website, Cookies and Analytics
We may collect information about how visitors use our website through cookies and analytics tools, including Google Analytics 4.
This may include information about pages visited, time spent on the site, browser type, device type, approximate location and how visitors reached the website.
This information helps us understand website performance and improve our content and services.
For more information, please see our Cookie Policy.
Who We Share Information With
We may share personal information where necessary with:
Clients or hiring businesses;
Payroll providers;
Recruitment, CRM and applicant management systems, including Bullhorn or any other recruitment software used by Axfar;
Website form providers, including Elfsight, where forms are used to collect enquiries, registrations or applications through the website;
Training providers;
Compliance, screening or checking providers;
IT, website, hosting and email service providers;
Analytics providers, including Google Analytics 4;
Professional advisers, such as accountants, insurers or legal advisers;
Government bodies, regulators, law enforcement or tax authorities where required;
Other third parties where required by law or where necessary to provide our services.
We only share information where there is a valid reason to do so and appropriate safeguards are in place.
International Transfers
Some of the systems or service providers we use may process or store data outside the United Kingdom.
Where personal information is transferred internationally, we will take steps to ensure appropriate safeguards are in place in line with applicable data protection laws.
How Long We Keep Your Information
We will only keep personal information for as long as necessary for the purpose it was collected, including legal, regulatory, accounting, reporting or business requirements.
Candidate and recruitment records may be kept for a reasonable period so we can contact you about suitable opportunities, manage compliance records and respond to any legal or contractual requirements.
Where you register as a candidate, we may retain your details so we can contact you about future suitable roles, unless you ask us to delete your information or we are required to keep it for legal, contractual or compliance reasons.
Where information is no longer needed, we will delete it, anonymise it or securely archive it.
How We Protect Your Information
We take reasonable steps to protect personal information from unauthorised access, loss, misuse, alteration or disclosure.
This may include secure systems, access controls, password protection, staff awareness, data minimisation and appropriate internal procedures.
However, no website, email system or online service can be guaranteed to be completely secure.
Your Data Protection Rights
Under UK data protection law, you may have the right to:
Request access to your personal information;
Request correction of inaccurate or incomplete information;
Request deletion of your personal information;
Request restriction of processing;
Object to certain types of processing;
Request transfer of your information where applicable;
Withdraw consent where processing is based on consent;
Complain to the Information Commissioner’s Office.
Some rights may be subject to legal limits or exemptions depending on the circumstances.
You also have the right to complain to the Information Commissioner’s Office if you are unhappy with how we handle your personal information. You can visit www.ico.org.uk for more information.
Marketing Communications
We may contact business contacts, clients or candidates with relevant updates, opportunities or service information where permitted by law.
You can ask us to stop sending marketing communications at any time by contacting us.
Third-Party Links
Our website may contain links to third-party websites, platforms or services.
We are not responsible for the privacy practices, content or security of third-party websites. We recommend reviewing their privacy policies before providing any personal information.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes to our business, website, services, systems or legal requirements.
The latest version will be published on this page.
Contact
If you have any questions about this Privacy Policy or how we use your personal information, please contact us at:
Email: contact@axfarrecruitment.com
Phone: 01698 907 880
Postal Address:
Axfar Recruitment
Avondale House
Phoenix Crescent
Bellshill
ML4 3NJ
United Kingdom
Axfar Recruitment Ltd, trading as Axfar Recruitment & Training
Company Registration Number: SC730041
All rights reserved.